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Student / Sponsor Information

financial sponsorship is an agreement by an agency, company, Embassy, or other organization to pay all or a portion of a student’s tuition and fees. The specific tuition and fees the sponsor agrees to pay are called the authorized charges.

When the University bills the sponsor, a Third Party Sponsorship credit is placed on the student's account that allows the student to continue attending classes while the University waits for payment from the sponsor. This credit does not represent payment from the sponsor or relieve a student of his or her financial responsibilities. If the sponsor does not pay the bill by end of the academic term, the Third Party Sponsorship credit may be removed from the student's account and the unpaid charges may be placed back on the student's account.

Sponsored Billing is not the same thing as tuition reimbursement between a student and an employer or other organization. Under tuition reimbursement, a student is required to prove they already paid for tuition and fees and earned certain grades before they can request reimbursement directly from an employer or other organization. The University is not involved in tuition reimbursement agreements between students and their employers or any other organization.

KU’s policy for sponsorships is as follows:

Sponsor will acknowledge and provide the following to KU:

  • Completed sponsorship authorization form detailing:
    1. Student’s full name and KUID number (last 4 digits social security number may be provided if sponsor cannot obtain KUID)
    2. Term & Year time period for which the authorization is valid (e.g. Fall 2013)
    3. Provide the exact dollar amount or percentage of tuition and fees
    4. Provide your identification numbers or contract numbers for KU to list on the bill, if applicable
  • Deadline to deliver completed authorizations is: Fall – July 15, Spring – December 15, Summer – May 1
    Authorizations received after the appropriate semester deadline may not be accepted.
  • Contact name, email address, phone number, fax number, FEIN, and billing address
  • Pay all enrollment adjustments on a student’s account when applicable (adding/dropping classes)
  • Pay KU upon receipt of bill
    Future sponsorships cannot be setup until current sponsorships are paid in full.
  • Letter to Sponsors

KU will provide the following to the Sponsor:

  • Transfer eligible charges (tuition & fees) from appropriate student(s) KU account(s) as indicated by the sponsor and place a summary of charges on the Sponsor account
    Any amounts not covered by a Sponsor will be the responsibility of the student.
  • Bill the Sponsor on or about the 20th day of classes for each term
  • Provide an invoice summary presenting the total amount per student
  • Provide your identification numbers or contract numbers on the bill, if provided by Sponsor
  • Provide a Sponsorship Information Release Form to student to be able to release financial information to Sponsor if needed

Student will provide the Sponsor with the following:

  • Provide fee schedules from the Registrar’s website – registrar.ku.edu> Current Student> Fees
  • Official transcripts (requested by the student) from the Registrar’s Office
  • Certifications and Diplomas (upon the request as a student) from the Registrar’s Office
  • Late Fee removal requests must be made through assessment@ku.edu
  • Letter to Sponsored Students

University of Kansas - Student Accounts and Receivables
1246 W Campus Rd, Room 20
Lawrence, KS  66045
Fax to 785-864-5059

Sponsorship Forms

Contact Information

KU Student Accounts & Receivables
1246 West Campus Road, Room 20
Lawrence, KS 66045

What would you like to do?

How do I view my bill?

The University of Kansas does not mail paper invoices; instead you will be notified by email that a new eBill has been generated. To obtain your eBill, login to Enroll & Pay, select the Student Financials Tile, select Account Services, and then select Print or View a Bill

What are my payment options?

  • PAY ONLINE through Enroll & Pay with eCheck, Bank Wire or credit card (VISA, MasterCard, Discover, or American Express)
  • Mail in a personal check, cashier's check or money order to the above address.
  • Pay in person with check or money order. In person payments can be put into the drop box located on the loading dock behind Carruth O'Leary, on the east side of the buliding. Please include your name and KU ID Number, and put your payment inside of an envelope.
  • A payment plan4 through Nelnet is another option. There is a deadline each semester to enroll. Payments must be made by the 1st of each month to Nelnet to avoid late fees. This plan is not for past due balances owed to KU.

How do I sign up for direct deposit?

Sign up through Enroll & Pay by selecting the Student Financials Tile and then clicking the Direct Deposit link from the left-hand menu, OR fill out a Direct Deposit Authorization Form (pdf) and bring it to KU Student Accounts & Receivables.

What if I want to appeal a late fee?

Go to the KU Registrar’s home page and complete an online Fee Petition under the “Tuition & Fees” link

How do I access my 1098-T tax form?

In Enroll & Pay select the Student Financials Tile, select Account Services, and then select 1098-T. The first time you retrieve a 1098-T electronically, you (or your student) need to read the 1098-T consent agreement, then click the green “submit” button.

To Do Checklist
  • Sign up for Direct Deposit. This is University policy. Refunds will be delayed if a direct deposit account is not on file.
  • Set Up Delegates. A delegate will have access to designated information in your account and allows KU to discuss your account with the designated individuals. This could be a parent/guardian, spouse, or another designated individual.
  • 1098-T Reporting.  Provide your Social Security Number to the Registrar's Office for 1098-T tax purposes. Failure to do so may result in a fee assessed to you by the IRS.
  • Keep Your Contact Information Updated.  Log into Enroll & Pay > Personal Details.
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