• Home
  • Letter to Sponsors

Letter to Sponsors

Dear Sponsor:

Thank you for supporting your students in their educational pursuits. Your contributions make a difference in the academic careers and lives of scholars. The University of Kansas has long valued its relationship with our sponsoring colleagues. Please assist us by remembering the following points:

  • Student Accounts and Receivables Sponsorship Accountants are responsible for each term set up, billing for tuition and/or required student fees only as designated by the sponsor and settlement for the sponsor program.
  • Due dates for sponsorship authorizations are April 1st for summer; July 15th for fall; and December 15th for spring.
  • Please be sure to send to our sponsor group both sponsorship authorizations and financial guarantees, and then forward these to any additional university offices which you may need to submit them to.
  • The sponsor invoice will group all students covered on one bill. We are also able to produce a “Single Student” sponsor invoice which lists each person on a separate bill, along with the number of enrolled hours for the current term.
  • You will need to request the single student invoice at the time you submit your sponsorship. Accordingly, invoices are issued on or about a month after classes begin. Payment is expected by the invoice due date.
  • Occasionally sponsors have identified a third party for payment or made varying requests. Invoicing and communication will be made directly with the sponsor. Please understand that we are only able to provide system generated invoices. Items such as per-class cost calculations, listing of individual courses enrolled in, session dates of a particular term, and similar itemization are outside the scope of our invoicing system and cannot be supplied.
    • We encourage sponsors to utilize the sponsored student to secure other academic information as required. Please note additional resource information contacts:
      ​Fee schedules can be found online at registrar.ku.edu > Tuition and Fees > Comprehensive Fee Schedule (this lists class course fees, campus fees and tuition costs)
    • Official Transcripts (at an additional cost) from the Registrar’s Office
    • Certifications, Diplomas and Fee schedules (upon the request of the student) from the Registrar’s Office
    • Late Fee removal requests must be made through assessment@ku.edu

While each organization will continue to have its own account representative within Student Accounts and Receivables, we are providing the Sponsorship Accountants at the bottom of this for your convenience. Please copy each of the people noted below in all email correspondence in order to ensure a quicker response should your rep be out of the office. Student Accounts and Receivables hours are 8:00AM–5:00PM MTWF and 9:30AM–5:00PM on Th.


The University of Kansas, Student Accounts and Receivables​

Contact Information

KU Student Accounts & Receivables
1246 West Campus Road, Room 20
Lawrence, KS 66045

What would you like to do?

How do I view my bill?

The University of Kansas does not mail paper invoices; instead you will be notified by email that a new eBill has been generated. To obtain your eBill, login to Enroll & Pay, select the Student Financials Tile, select Account Services, and then select Print or View a Bill

What are my payment options?

  • PAY ONLINE through Enroll & Pay with eCheck, Bank Wire or credit card (VISA, MasterCard, Discover, or American Express)
  • Mail in a personal check, cashier's check or money order to the above address.
  • Pay in person with check or money order. In person payments can be put into the drop box located on the loading dock behind Carruth O'Leary, on the east side of the buliding. Please include your name and KU ID Number, and put your payment inside of an envelope.
  • A payment plan4 through Nelnet is another option. There is a deadline each semester to enroll. Payments must be made by the 1st of each month to Nelnet to avoid late fees. This plan is not for past due balances owed to KU.

How do I sign up for direct deposit?

Sign up through Enroll & Pay by selecting the Student Financials Tile and then clicking the Direct Deposit link from the left-hand menu, OR fill out a Direct Deposit Authorization Form (pdf) and bring it to KU Student Accounts & Receivables.

What if I want to appeal a late fee?

Go to the KU Registrar’s home page and complete an online Fee Petition under the “Tuition & Fees” link

How do I access my 1098-T tax form?

In Enroll & Pay select the Student Financials Tile, select Account Services, and then select 1098-T. The first time you retrieve a 1098-T electronically, you (or your student) need to read the 1098-T consent agreement, then click the green “submit” button.

To Do Checklist
  • Sign up for Direct Deposit. This is University policy. Refunds will be delayed if a direct deposit account is not on file.
  • Set Up Delegates. A delegate will have access to designated information in your account and allows KU to discuss your account with the designated individuals. This could be a parent/guardian, spouse, or another designated individual.
  • 1098-T Reporting.  Provide your Social Security Number to the Registrar's Office for 1098-T tax purposes. Failure to do so may result in a fee assessed to you by the IRS.
  • Keep Your Contact Information Updated.  Log into Enroll & Pay > Personal Details.
One of 34 U.S. public institutions in the prestigious Association of American Universities
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
5th nationwide for service to veterans —"Best for Vets: Colleges," Military Times
KU Today